Privacy Policy

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and informs You about Your privacy rights and how the law protects You. We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access www.1337sales.com, the "Service", or parts of our Service.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to 1337 Sales LLC.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Colorado, United States
• Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the use of a feature).
• Website refers to 1337 Sales, accessible from www.1337sales.com
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Usage and session data

Usage Data

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. Learn more about cookies on the Federal Trade Commission website.

We use both Session and Persistent Cookies for the purposes set out below:

For more information about the cookies We use and Your choices regarding cookies, please visit https://www.1337sales.com/cookiepolicy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service: Including to monitor the usage of our Service.
• To manage Your Account: To manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: The development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with: News, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

• With Service Providers: Including to monitor the usage of our Service.
• For business transfers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: When You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You. This includes the data used to utilize the Service.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Your Personal Data and Features

At 1337 Sales, We are committed to transparency and protecting Your privacy. This section of Our Privacy Policy explains the specific types of user data We require to deliver Our features. It outlines how We use this data, along with third-parties to enhance Your experience with Our services.

Meeting Notetaker

To enable Our Meeting Notetaker feature to automatically join Your meetings and transcribe the minutes, We require access to Your calendar events. This includes visibility of the event attendees to determine which meetings to join and to correctly associate the meeting notes with the participants. As part of this process, We may share information about the event and its attendees with a third-party Large Language Model provider to enhance the meeting notes. This collaboration ensures that the notes are comprehensive and accurately reflect the discussion.

Retrieval-Augmentation Generation (RAG)

Our Retrieval-Augmentation Generation (RAG) feature is designed to curate a personalized knowledge base to improve Our service's responsiveness and accuracy. To achieve this, We request permission to access Your documents. You may upload these documents directly from Your computer or Your online storage solutions, such as Google Drive. This access allows Us to better understand Your needs and tailor Our services accordingly. In this process we may work with a third-party to store your documents in a special database which is optimized for RAG and LLM applications and share these data for further processing with Large Language model providers.

Meeting Follow-Up

To create custom meeting summaries and draft high-quality email follow-ups, We require write access to Your email provider. This enables Us to store drafts in Your email's draft folder, facilitating seamless post-meeting communication. These drafts are generated to reflect the outcomes and action items from Your meetings, ensuring You can follow up effectively with participants.

Opportunity Summarization

In order to provide You with concise summaries of Your sales opportunities, We analyze the emails You receive from prospects. Upon reviewing these emails, We utilize a third-party Large Language Model provider to integrate updates from these communications into the broader context of each opportunity. This process allows Us to deliver insightful summaries that aid in tracking and managing Your sales pipeline effectively.

Data Access, Collection, Use, Maintenance, and Sharing Practices

Data Access and Collection

1337 Sales accesses and collects the following data through Zoom scopes to provide its core functionality as an AI notetaker:

• Recording Data: Used for transcription, summarization, and AI-driven chat functionality.
• Chat Data: If applicable, used to extract actionable insights and summarize in-meeting discussions.

1337 Sales does not collect:

• Race or ethnic origin.
• Political, religious, or philosophical opinions or beliefs.
• Trade union membership.
• Biometric or genetic information.
• Information about personal health, sexual activity, or sexual orientation.
• Criminal history.

1337 Sales collects user input for financial data, payment data, authentication information, or personally identifying information (PII) strictly for account management and payment processing purposes.

1337 Sales does not collect personal data from users or participants under the age of 16. The application is not intended for education (K-12), healthcare, or Zoom for Government purposes.

Data Use and Maintenance

• Data collected is used solely to provide the app's functionality, including transcription, note-taking, and AI-powered interactions.
• Data is securely stored with encryption in AWS RDS (MySQL) and AWS S3.

Data Sharing Practices

• 1337 Sales does not disclose data collected through Zoom scopes or other user-provided data to unauthorized fourth parties.
• Data is shared with authorized third parties (e.g., Deepgram for transcription, OpenAI for embedding and chat processing) under strict data protection agreements.
• 1337 Sales does not sell data, use it for advertising, marketing, or surveillance, or engage in reverse engineering or profile reconstruction.

Data Retention

• Data is retained until the user deletes their account or deletes the associated meetings from their account. Users have full control to manage their data.
• Data from Zoom scopes is retained only as long as necessary to perform the application's functions or purposes disclosed in this privacy policy.

Cookies

1337 Sales uses cookies for session management and user authentication. Users are provided with disclosures about the use of cookies during onboarding and through our cookie policy available on the website.

User Data Rights

Users have the following rights regarding their data:

• Access: Users can request access to the data collected by the app.
• Correction: Users can request corrections to any inaccuracies in their data.
• Deletion: Users can delete their data at any time by managing their account settings or contacting support.

For further information or to exercise your rights, please contact our support team at support@1337sales.com.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers. If you fall under these circumstances, contact privacy@1337sales.com.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

There are features of the Website which may record the conversations with someone under the age of 13. If You use the Website and record a conversation with anyone under the age of 13, You are responsible for that content.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page, https://www.1337sales.com/privacy.

Contact Us

If you have any questions about this Privacy Policy, You can contact us by email: info@1337sales.com